Privacy Policy

The Missouri Chapter of the American College of Emergency Physicians (MoCEP) is committed to protecting the privacy of its members and customers. This document describes the information we collect from our web sites, how we use it and your rights in connection with such use.

What personal information do we collect?

Information you provide to us:

When you sign up for our services, we ask you for information such as:

Your name and contact information (phone, mailing address, email)
Date of Birth
Education and professional information such as medical school, residency training information, specialty, type and size of practice
Purchasing and payment information (though credit card information is not stored)
Authentication data (your username and password)

When you use our websites/online services without signing in, you will not be able to access certain restricted content and features. A small amount of information is still collected automatically, though, in order for us to personalize your experience and to learn about the usage of our websites and online services so we can make improvements. This information includes:

Information about the device(s) you use to access our websites, such as operating system, web browser, and mobile device manufacturers
Location information
Information about service usage, such as the amount of time you spend on each page

Information we collect about you:

When you use our Services, we use cookies and similar technologies to collect information about your location, your activities on our websites and services, and information about your device. The information includes:
Location Information: Information about your estimated location which may be deduced by various technologies including: IP address.
Activity data: This includes information, such as the time and date of your request; the internet address of your computer; the browser and operating system you are using; the page which you are viewing; and the previous page that you visited (the referrer)
Device Information: Information about the device you are using such as, hardware model, operating system, application version number and browser, mobile network information, IP addresses, user names, real names, email addresses and other custom properties.

Cookies and other Technologies

MoCEP web sites send all visitors a cookie (small computer file) that contains a unique serial number. Each time our web server receives a request for a page, it checks to see if the cookie is present, which enables us to determine the traffic patterns of visitors as well as to identify repeat visitor traffic.

Google Analytics

Google Analytics may set cookies on your browser or mobile device, or read cookies that are already there. Google Analytics may also receive information about you from apps you have downloaded, that partner with Google. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to the Services to another application which partners with Google, is restricted by the Google Analytics Terms of Use and the Google Privacy Policy. Please review those and see www.google.com/policies/privacy/partners/ for information about how Google uses the information provided to Google Analytics and how you can control the information provided to Google. To prevent your data from being used by Google Analytics, you can download the Google Analytics opt-out browser add-on for Google Analytics which can be found at https://tools.google.com/dlpage/gaoptout/.
The notice applies to our practices for gathering and disseminating information related to the U-M text messaging service (“we”, “us”, or “our”) and is meant to provide you an overview of our practices when collecting and processing personal information.

SMS Services

We collect your mobile phone number for SMS messages when you directly sign up for the service. Your mobile phone number will not be shared with any outside services or vendors. Frequency of messages may vary. To opt out, text STOP to any SMS message. Message and data rates may apply.

How We Use Your Information

We process your information for the following purposes as necessary to provide the services to you and perform our contract with you:

To process transactions.

MoCEP uses personal information such as name, physical address, telephone number, email address, and company/institution to engage in interactions with you, including contacting you about your order, subscription, meeting participation, or membership. We use financial/credit card and payment information to process your order and may need to share some of this information with delivery services, credit card clearing houses, and other third parties to complete the transaction.

To provide support or other services.

MoCEP may use your personal information to provide you with support or other services that you have ordered or requested. MoCEP may also use your personal information to respond directly to your requests for information, including registrations for newsletters, meetings or courses, or other specific requests, or pass your contact information to the appropriate MoCEP distributor or reseller for further follow-up related to your interests.

To provide information based on your needs and respond to your requests.

MoCEP may use your personal information to provide you with notices of new product releases and service developments.
We process your information for the following purposes as part of our legitimate interest in the improvement and marketing of our services as well in the security of our services. We apply appropriate safeguard to protect your information as described below in the “Security and e-commerce” section.

To communicate with you about a meeting, conference, or event.

We may communicate with you about a meeting, conference, or event hosted by MoCEP. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event. MoCEP may contact you after the event about the event, subsequent iterations of the event and related events.

To assist in your participation in MoCEP activities.

MoCEP will communicate with you, if you are participating in certain MoCEP activities such as MoCEP conferences, or authoring or reviewing MoCEP content. MoCEP may send you information such as newsletters related to those activities. You may opt out of these communications by selecting the unsubscribe link in the email communications.

To update you on relevant MoCEP benefits, programs, and opportunities.

MoCEP may communicate with you regarding relevant MoCEP benefits, programs, and opportunities available to you, through your membership(s) with ACP. You may opt out of these communications by selecting the unsubscribe link in the email communications.

How We Share Your Information

We share your information with our service providers, in connection with a business transaction, to comply with the law and to protect our legal rights. The legal basis for this is our legitimate interest in providing our services, complying with the law and protecting our rights and those of others. We apply appropriate safeguards for this sharing of your information as described below.

To engage with service providers.

We share your personal data with third parties in connection with services that these individuals or entities perform for or with MoCEP. These third parties are restricted from using this data in any way other than to provide services for ACP or for the collaboration in which they and ACP are contractually engaged (for example, hosting an engaging in data processing on MoCEP’s behalf, or mailing you information that you requested, as well as operations and maintenance contractors). These third parties are carefully selected by MoCEP, their access to your personal information is limited to the information reasonably necessary in order for them to perform their services for MoCEP and they are obligated to keep your data secure and not use or disclose your personal information for any purpose other than providing us with products and services.

To protect MoCEP content and services.

We use your information to prevent potentially illegal activities and to enforce our terms and conditions. We also use a variety of technical systems to detect and address anomalous activity and to screen content to prevent abuse, such as spam. These efforts may, on occasion, result in a temporary or permanent suspension or termination of some functions for some users.

To comply with legal requirements and to protect your rights.

MoCEP may release personal information to third parties: (1) to comply with valid legal requirements such as a law, regulation, search warrant, subpoena or court order, including to meet national security or law enforcement requirements; or (2) in special cases, such as a physical threat to you or others. In the event that we are legally compelled to disclose your personal information to a third party, we will notify you unless doing so would violate the law or court order.

In the context of business reorganization.

MoCEP will share your information if we are involved in a merger, acquisition, consolidation, change of control or sale of all or a portion of our assets or if we undergo bankruptcy or liquidation.

How You Can Control Your Information

Online interest based Advertising: You can manage or turn off ad personalization by Google by accessing your ad settings while logged into your Google account (https://adssettings.google.com). To opt out of interest-based advertising or to learn more about the use of this information by our Service Providers you can visit the Network Advertising Initiative (www.networkadvertising.org/managing/opt_out.asp) or the Digital Advertising Alliance (www.aboutads.info/choices/). If you choose to opt out, we will place an “opt-out cookie” on your computer. The “opt-out cookie” is browser specific and device specific and only lasts until cookies are cleared from your browser or device. The opt-out cookie will not work for some cookies that are important to how our websites and mobile apps work (“essential cookies”). If the cookie is removed or deleted, if you upgrade your browser or if you visit us from a different computer, you will need to return and update your preferences.
Cookies: You may use the MoCEP’s web sites without accepting cookies.
Email promotional communications: To delete your name from the MoCEP email contact lists you can change the preferences by contacting MoCEP directly at: https://mocep.org/contact/ or by clicking the “unsubscribe” link found in every email sent to you.

Security and e-commerce

All of our websites are delivered via standard secured HTTPS protocols, ensuring that your data is safely encrypted. Our secure server certificate is issued by VeriSign. All of our databases and systems storing any personal information are governed by a Data Protection Policy and we routinely engage security auditors to ensure that our systems remain secure in accordance with privacy and security standards.
Our secure server enables you to transmit a credit card number to us with confidence. We do not store your credit card number after your transaction has been processed and we strictly adhere to current Payment Card Industry Data Security Standards (PCI DSS) and routinely engage auditors to verify this compliance.

Your Rights Under EU and U.S. State(s) Data Protection Laws

If EU data protection laws or U.S. state legislation in your state apply to our processing of your information, you may be entitled by law to access, correct, amend, or delete personal information about you that we hold. A list of the rights under the EU GDPR law is below and additional information is available in our message about GDPR.
Rights under U.S. state laws vary by state, so in order to facilitate proactive compliance, we invite your questions at https://mocep.org/contact/ or at [email protected].
You can control the information MoCEP has about you and how we use it in several ways. If you are a registered user, you can review, revise, and correct the personal data that you have provided to ACEP directly by logging into your ACEP account at www.acep.org and selecting My Account. You can request that data be deleted or make another request in connection with the rights below by contacting us via this same link, or by contacting [email protected].

A list of your rights as defined by the GDPR is below:

Right of access – the right to request a copy of the information that we hold about the you.
Right of rectification – the right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
Right of portability – the right to have the data we hold about you transferred to another organization.
Right to object – the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – the right to not be subject to the legal effects of automated processing or profiling. We do not currently engage in any automated processing or profiling of individuals we know reside in the EU.

How Long We Keep Your Information

We retain your information after you request such deletion for longer periods for specific purposes to the extent that we are obliged to do so in accordance with applicable laws and regulations and/or as necessary to protect our legal rights or for certain business requirements. For example, when we process your payments, we will retain this data for longer periods of time as required for tax or accounting purposes. Some of the specific reasons we would retain some data for longer periods of time include:

Security, fraud and abuse prevention – i.e. to protect you, other people, and us from fraud, abuse, and unauthorized access.
Financial record-keeping – when you make a payment to us we are often required to retain this information for long period of time for purposes of accounting, dispute resolution and compliance with tax, anti-money laundering, and other financial regulations
Complying with legal or regulatory requirements – to meet any applicable law, regulation, legal process or enforceable governmental request, as required to enforce our terms of service, including investigation of potential violations
Direct communications with us – if you have directly communicated with us, through a customer support channel, feedback form, or a bug report, we may retain reasonable records of those communications.

Even if you delete your account, keep in mind that the deletion by our third party providers may not be immediate and that the deleted information may persist in backup copies for a reasonable period of time. For any privacy or data-protection-related questions, please contact us.

Processing in the United States

MoCEP transfers, processes, and stores information about you on servers located in the United States. Therefore, your information may be transferred to, stored, or processed in the United States or other countries outside of the EU, whose data protection, privacy, and other laws may not provide the same level of protection as those in your country of residence. For example, government entities in the United States and other countries may have certain rights to access your personal information. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this policy. By using our Websites or our services, you agree that the collection, use, transfer and disclosure of your personal information and communications will be governed by the provisions of this Privacy Policy.

External Links

Please note that some of the links within MoCEP’s website connect to other web sites. Once you leave the MoCEP web site and enter another web site (whether through an advertisement, co-brand, service, or content link), be aware that any information you disclose on or through those sites is not subject to this privacy policy. MoCEP does not endorse and is not responsible for the privacy practices of any third party web sites to which we may link. You acknowledge that such other web site locations are not under the control of MoCEP and agree that MoCEP shall not be responsible for any information or other links found at any linked site. MoCEP provides such links only as a convenience to you and has not tested any software or verified any information disclosed on or through such sites. You should always review the privacy policy for those sites to understand how they treat your personal information.

Browser Do Not Track

The Services do not support Do Not Track at this time. Do Not Track (DNT) is a privacy preference you can set in your web browser to indicate that you do not want certain information about your webpage visits collected across websites when you have not interacted with that service on the page. For all the details, including how to turn on Do Not Track, visit donottrack.us.

Protecting Children’s Privacy

You must be 18 years or older to use our Services We do not knowingly accept personal information from any child under the age of 16. If it is brought to our attention that we have inadvertently received personal information from a child under 16, we will immediately remove all personal and identifiable information from our records or seek parental consent as may be required.

Questions and Complaints

If you have any questions or complaints about our privacy practices, please contact us directly at:
MoCEP
PO Box 104302
Jefferson City, MO 65110
Phone: 573-636-2144
Email: [email protected]
If you reside in the EU, in the event your concerns in connection with how we process your information are not addressed you can file a complaint with the data protection supervisory authority in the country of your residence.

Changes

We change this Privacy Policy from time to time. When we update this Privacy Policy, we will notify you by posting the revised Privacy Policy on our website and will always indicate the date the last changes were published. If changes are significant, we’ll provide a more prominent notice, including directly notifying you by email of the change or asking your consent, where required by applicable law. Your continued use of the Services after the changes have been made will constitute your acceptance of the changes. Please therefore make sure you read any such notice carefully. If you do not wish to continue using the Services under the new version of the Privacy Policy, please cease using the Services.